Property Assistant
This is a Permanent, Full Time vacancy that will close in {x} days at {xx:xx} BST.
The vacancy
We are pleased to offer an excellent opportunity for a Property Assistant to join our respected and expanding Housebuilder Team, based in Grimsby.
The successful candidate will provide high quality administrative support to Fee Earners handling a range of residential property matters. This includes assisting with transactions for national and regional housebuilders, supporting plot sales, and managing documentation relating to part‑exchange arrangements where a customer’s existing property is acquired as part of a new home purchase.
Duties will include:
- Using a bespoke IT and case management system to open and set up new plot sale/purchase purchase/part exchange sale and general residential sale and purchase files promptly and accurately.
- Issuing of contract documentation on all matter types ensuring that all letters and documents are correctly produced and issued to relevant parties.
- Receiving and where applicable reviewing contract documentation and ensuring that all relevant information is inputted into the system.
- Handling email and telephone queries from clients or third parties professionally and efficiently and referring to a Fee Earner when required.
- Using the system to deal with financial aspects of matters including but not always limited to preparing accounts, completion statements and bank transfer forms.
- Ensuring that the system is up to date and that all fields within the matters are completed where appropriate.
- Working closely with all members of the wider Housebuilder team and assisting where possible and necessary to ensure that workload is prioritised and actioned efficiently across the team.
Skills required:
- Proven ability to be able to work accurately
- An ability to plan and prioritise work activities.
- Balancing requirements of separate Fee Earners
- Ability to show initiative and build positive working relationships with colleagues
- Excellent communication and client care skills
- Excellent organisation and administration skills
This role would be ideal for someone with previous administrative experience and a genuine interest in developing their career within the legal sector.
The company
With a full-service offering and a diverse client base, Wilkin Chapman Rollits continues to grow, while maintaining our commitment to quality, innovation, and client-focused service.
We know that happy, motivated employees drive success, and a strong, forward-thinking culture benefits everyone. That’s why we provide the tools, support, and opportunities our people need to thrive.
With our combined roots stretching back over 300 years, we are the largest law firm operating out of Lincolnshire and Yorkshire, with six regional locations and a place in the Lawyer UK 200. We combine deep local and sector knowledge with the strength, resources, and reach to handle any challenge—offering the best of both a large firm and a trusted, client-focused partner.
We invest in your career, offering a great benefits package and a supportive, sociable working environment. You’ll be joining a community of like-minded professionals who value collaboration, innovation, and excellence across our locations in Grimsby, Lincoln, Louth, Hull, York and Beverley.
At Wilkin Chapman Rollits, we are committed to attracting and retaining individuals from all backgrounds. We believe diversity fosters a values-led culture, fuels our growth, and creates opportunities for our colleagues to develop and succeed. As a Disability Confident and Armed Forces Friendly employer, we are dedicated to an inclusive environment where everyone feels seen, heard, and supported.
The Benefits
The benefits
We recognise the importance of looking after you and your family, which is why we offer an excellent package of benefits to help you achieve a healthy work-life balance.
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